Payment Manager

Payments also can be processed as individual payments or through batch. Batch payments are automation. Automation means if we give instruction to system, system will make payment automatically. In 11i we called it as "Batch Payment and now in R12 the process is modified and named as "Payment Process Request". There are various stages of Payment Process Request. They are: 

                        1. Selection

                        2. Build

                        3. Format

                        4. Confirmation.

The Following are Pre-requiste steps required to submit Payment Process Request.

                       1. XML Template.

                       2. Payment Format.

                       3. Payment Method. 

                       4. Payment Documents.

                       5. Payment Process Profile.

Note: Bank, Bank Branches and Bank Account is created.

Now let us the see how the Payment Process Request works. Navigate to payment manager window.

Navigation: Payments --> Entry --> Payment Manager.

Now Click on "Submit Single Payment Process Request"

The Following window appears, Now Enter your criteria to pick all your invoices for which you wish to make a payment and click on Submit button.

Now click on Payment attributes tab and give the details like

                   1. Payment Date.

                   2. Disbursement Bank Account.

                   3. Payment Document. 

                   4. Payment Process Profile.

                   5. Payment Exchange Rate Type.

Now Click on "Processing" tab and give the instructions to how to process the payment. and click on "Submit" button.

The following confirmation message will appear.

Now submit the "Payment Process Request" Name in search criteria and click on "Go" Button, The following screen will appear. You can observe the change in “Payment Process Request" Status from "New" to "Invoice Pending Review". 

In the Main window,
Navigation: View --> Request --> Find.

You can observe " Scheduled Payment Selection" is running.

As we have checked “Stop Process for Review After Scheduled Payment Selection” while submitting the process, Now you can see the status as “Invoices Pending Review”. Now, Coming back to the OAF page and Click on the "Start Action" Icon as shown below to review the Selected Invoices for Payment.

Now review the selected invoices and at this point, you can remove the invoices the you don’t wish to pay now or can add new invoices. I have removed all the invoices, Except one invoice. (Invoice No: 9013, Invoice Amount: 60000, Trading Partner: Amrit Sales Corp).

System will ask for confirmation. If you want remove the invoices click on "Yes" or else click on "No" button

Now, You can see in the below screen, for which invoices payment can be made. 

Click on "Submit" Button

Click on "Refresh" button, You can see the status as "Calculating Special Amounts"

Now come back to Request window, and see "Build Payment" program is running.

Again click on "Refresh" button in OAF Page, As we have checked “Stop Process for Review After Creation of proposed payment Selection” while submitting the process, Now you can see the status as "Pending Proposed Payment Reveiw".

Review the invoices that are build for payment and click on " Start Action" Icon

After reviewing the invoice that are build for payment. Click on " Go" Button

Now Shift to Request window, You can obeserve "Format payment Instruction" Request has been Submitted.

Again Shift to OAF Page, Click on "Refresh" Button. You can see the PPR status as " Formatting"

Now click on "Show" button we can see the PPR Status as " Formatted Ready for Printing". Click on " Start Action" Icon

In printer column select "No Print" and click on "Print" Button.

Now come to " Payment Intructions" Tab enter your PPR name in search criteria and click "Go" You can see the status as "Submitted for Printing".  

Click on " Take Action" Icon

Click on "Continue" Button

 The system will through an "Warning" Message.

Click on " Apply" Button

Confirmation message will pop up and Payment is applied to the invoices.